SmartPayrollPro

Features

A complete payroll & workforce platform.

SmartPayrollPro brings every payroll, HR and compliance workflow into a single secure system — purpose-built for African businesses.

Authentication & Security

  • Role-based access (Admin, HR, Accountant, Employee)
  • OTP & email verification
  • Password reset flows
  • Audit logs & session control
  • API rate limiting & SQL injection protection

Multi-Company Management

  • Company profile, logo, KRA PIN, SHA/NSSF details
  • Branches & departments
  • Company-specific payroll rules
  • Tenant isolation per company

Employee Management

  • Full employee records & next-of-kin
  • Bank, KRA, NSSF, SHA details
  • Contracts & passport photo upload
  • Department & position assignment
  • Bulk import & search filters

Payroll Processing

  • Automatic gross-to-net calculations
  • Allowances, overtime, bonuses, loans
  • PAYE, SHA, NSSF & pension
  • Approval workflow & payslip PDFs
  • Payroll history & rollback

Attendance & Time Tracking

  • Clock in / out
  • Biometric & GPS attendance
  • Shift scheduling & overtime
  • Late arrival & absentee reports

Leave Management

  • Apply & approve leave online
  • Annual, sick, maternity, paternity
  • Real-time leave balances
  • Calendar & team visibility

Employee Self-Service

  • Download payslips
  • Apply for leave
  • View payroll history
  • Update personal profile
  • Tax forms & announcements

Reports & Analytics

  • Payroll, PAYE, SHA & NSSF reports
  • Department salary reports
  • Attendance & leave analytics
  • Loan reports
  • PDF & Excel export

Payments & Integrations

  • M-Pesa salary payouts
  • Bank file exports
  • Email & SMS notifications
  • QuickBooks integration
  • Google authentication

Mobile & Cloud

  • Works on phone, tablet & desktop
  • Cloud-hosted with secure backups
  • 99.9% uptime SLA
  • Multi-branch ready

Compliance & Audit

  • Kenyan PAYE / SHA / NSSF compliant
  • Granular audit logs
  • Multi-factor authentication
  • Encrypted at rest & in transit

Documents & Payslips

  • Branded payslip PDFs
  • Bulk document export
  • Contract storage
  • Tax forms generation